BIRD’S HILL HIDEAWAY
Rental Cottage on the Trent-Severn Waterway at Buckhorn, Ontario.
RENTAL AGREEMENT OVERVIEW
Cottage Reservation & Damage Deposit
You are required to pay a Reservation Deposit of $500.00 per week. Once we receive your deposit your reservation will be confirmed. Your reservation will not be held longer than 7 days without a deposit.
Payment of your rental fee must be provided email money transfer or cheque no later than two weeks prior to the first day of your rental period.
Your Reservation Deposit automatically converts to a Damage Deposit upon your arrival at the cottage. The Damage Deposit is not applied toward rent and is fully refundable with 14 days after departure, provided the terms of the rental contract have been met such as:
• all debris, rubbish and recycling has been placed outside in the appropriate containers
• all dishes are clean, and put away
• the cottage has been cleaned/swept
• all charges accrued during your stay are paid prior to departure
• no contents of the cottage, boathouse or surrounding property are lost or damaged
• the cottage has been locked, and all keys have been left in the lock box
If these conditions are not met, you will forfeit your Damage Deposit.
Cancellation up to two weeks prior to the first day of your reservation dates will result in the loss of your reservation deposit. Cancellation of your reservation within two weeks of the first day of your reservation dates will result in the loss of your reservation deposit and rental fee.
Arrival and Departure Times
Arrival time is 3 p.m. on the start date of each rental. Departure time is 12 p.m. on the end date of the rental. On departure, please ensure the property is left cleaned and in good order. This is the renter's responsibility. There are no exceptions to the arrival and departure times.
Keys to the Cottage Rental
The cottage is equipped with a lock box. This lock boxes contains the keys to the cottage and can be accessed when a security code has been entered. At the end of the rental period the keys are to be returned to the box. However, in some instances the cottage owner will meet you at the property at the start or finish of the rental period to deliver or return the keys
The Renter agrees to return the key to the cottage lock box or to owner in person the day of the termination of the rental period. The Renter agrees to pay a $20.00 charge for failure to return the keys within the stipulated time.
Number of Persons Using the Rental Cottages
The number of persons present overnight (including guests) shall not exceed seven (7). Renters who contravene the maximum numbers will be subject to immediate eviction without refund or an additional nightly charge of $50.00 per person, at the discretion of the owners.
There will be no subletting of the cottage property permitted. Where separate parties will be occupying the property at different time periods, booking forms must be completed for each party.
There shall be no camping, tenting, or otherwise placing auxiliary accommodation facilities on the property without prior written authorization.
The Property Owner and/or the Company's agents shall be allowed access to the cottage rental accommodation at any reasonable time during any holiday occupancy.
The Renter shall keep the holiday accommodation and all furniture, fixtures, chattels, fittings, and effects in or about the holiday accommodation in the same state of repair and condition as at the commencement of the holiday, and shall leave the holiday accommodation in the same state of cleanliness and general order in which it was found.
Pets, Smoking, and Other Conditions of Booking
The cottage building is strictly non-smoking. Please feel free to smoke outside, but please do not litter and be aware that the forest floor is highly flammable.
Pets are only permitted on the property if they are indicated on the booking application form and approved by the owner. The number of pets is restricted to one, unless prior, written authorization is obtained by the Renter. All pets must be kept on a leash when outside the cottage. Please clean up after your pets. Failure to do so, to the satisfaction of the Owner/Company, may result in a damage/cleaning charge being levied..
Any Renter who contravenes said conditions shall be subject to immediate eviction without refund and/or a penalty of $50.00 per day at the discretion of the owners.
Parking is limited to two(2) vehicles. Vehicles are to be parked in the designated area for Bird's Hill Hideaway. Boat trailer parking is available at Reach Harbour.
Linens & Towels
In general linens and towels(bathroom, beach, kitchen) are not provided with the rental accommodation but can be arranged for an additional fee of $100.00.
Inventory Listing / Household Rules / Route Directions / Booking Confirmations
Bird's Hill Hideaway will provide the Inventory Listing, Household Rules, Route Directions for the cottage property once the total rental amount has been received. These documents shall be considered to be an extension of these Booking Terms and Conditions and the Renter shall abide by all instructions and information contained therein. If the Renter has not received these documents one week prior to the holiday period, the Renter shall notify the owner and obtain said documentation.
Limit of Liability
Bird's Hill Hideaway is privately owned; the owners are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities. The owners are not responsible for the loss of personal belongings or valuables or the renters or guests. By accepting this reservation, it is agreed that all renters/guests are expressly assuming the risk of any harm arising from their us of the premises or of others whom they invite to use the premises.